Special Projects, Grants, & Contracts

The Business Office needs to retain the original copy of the grant or contract. If the original is unavailable, then a copy of the grant or contract is required.

In addition, the following information must be provided to the Business Office:

• The title that you are going to use for the grant or contract
• Copy of submitted budget for this grant or contract, if any
• Financial forms for reporting and requesting reimbursement
• The contact person in charge of the project
• List of matching or in-kind requirements of the project
• Source of funds: federal, state, or other. If funds are federal, the CFDA# from the granting agency is required.

Once the information is provided to the Business Office, a chart of accounts will be created for use in tracking expenditures and revenue related to the specific project. All financial information to the sponsoring agency will be provided through the Business Office.

The budget for expenditures will be categorized:

• Personnel Services
  • Faculty or Classified
  • Full-time or Part-time
• Materials and Services
  • Supplies, Contracted Services, Travel, Printing...
• Capital Outlay
  • Equipment for $5,000 or more

Indirect administrative expense may be transferred to the General Fund when allowed by the grantor.

To apply for college grants, call Public Affairs at 2287.